How to Connect a Printer to a Computer

Three Ways to Connect a Printer to a Computer

There are generally 3 ways to connect a printer to a computer or iPad:

USB connection directly from the computer to the printer. This applies to a Windows computer or an Apple computer, but not an iPad.
Ethernet cable from the printer to router or switch, therefore the printer is on the local network. Again, Windows and Apple computers, but not iPad.
Wi-Fi connection from printer to the router, again the printer is on the local network and all 3 devices can connect. The iPad will only print to that printer if that printer supports AirPrint which an Apple supported facility within iOS.

Which of these connections is best for you or is applicable to your particular needs depends on your local setup as well as what router you may have.

Types of Printer Connections

Another key factor is knowing what types of available printer connections are built into the device. These connection types determine how to connect the printer to the computer. Over 20 years ago, printers used to have serial or parallel connections. This started to change when USB became available in the late 1990s. Serial and parallel connections became redundant as USB took over.

With the advent of Ethernet connections in the late 1980s, printer manufacturers were slow to use these connections and it was only really in the late 2000s that these became available. This was strange as PCs and laptops had these from the mid-1990s.

The latest connection medium is Wi-Fi and it is this which has become prevalent in connecting a printer to a computer or iPad. In fact it is sometimes the only connection medium available on some of the cheaper printers.

Using Wi-Fi To Connect a Printer to a Computer

Whichever connection interface you may choose to use to connect a printer to a computer, there are several things that need to be considered. If a printer is shown to be on “the network” then most if not all devices can connect to it without relying on any other computer being turned on. So whether you use Wi-Fi or Ethernet depends on where the router is stationed and where you may want to position the printer. If the printer and router are in the same room then using an Ethernet cable can be better than using Wi-Fi. This is because it tends to be faster and more reliable.

Depending on where your router is situated, Wi-Fi has a tendency to disconnect or have a poor signal, meaning your documents may never reach the printer. As well as reducing the amount of Wi-Fi data flying around the environment. However, if you want to reduce the number of cables running throughout your household, Wi-Fi-connected printers can make it easy for multiple people to connect and print their assorted documents.

Printer Apps

Some printer manufacturers will have their own app that you have to download in order to print anything from a tablet or phone, although some of these apps aren’t very well designed and can be tricky to navigate.

Using USB Connections to Connect a Printer to a Computer

USB connections are slowly dying out, but many printers still utilise them. USB is fine if the printer and computer are always close together, a USB cable can only be 3 meters in length according to the specifications on USB. Anything longer than 3 meters can cause problems.

USB suits desktop PCs and servers but not so much for laptops and of course iPads which do not have a USB port. If you want to print from a phone or a tablet, the easiest choice is to go for a Wi-Fi or Ethernet enabled printer. This means that most devices in the house can connect and print. But if you have a desktop setup and that is all you want to use to print, USB is easy and generally worry-free. Most printers currently available are able to plug in via USB and install any needed drivers and work within minutes, whereas a WI-FI or Ethernet printer will need around about 5 minutes or more of setup in order to connect to the internet.

Affordable Computer Repairs and Service

Whichever way you want to connect a printer to a tablet, computer or home/SOHO network, it all comes down to personal choice as well as what connections the printer and device have. If you live in Brisbane and aren’t sure what to do or need assistance, we can send a computer technician to assist you in setting up your printer correctly. Just contact us by calling 3397 1215 or 0409 974 707.

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16/04/2024

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20/01/2024

Fast, friendly and informative. Fixed a very tricky hard drive issue for me that saved me hours of time. Kept me informed of progress the whole time. Highly recommend Mark's services

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24/11/2023

Great service and follow up support. Definitely recommend this business

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07/09/2023

David was very helpful in getting my 2x printers working. I'll definitely ask for David's services in the future. Thanks David!

cleo moloney

27/06/2023

Thank you Mark for your honest appraisal and the time you took to advise me - much appreciated

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10/05/2023

My mother's computer froze & she could not use it at all. A possible virus? After a few potentially exorbitant "quotes" from nerdy geeky guys, I called Mark at Affordable Computer Repairs. He explained the possible problem and sent David out that afternoon. 1hr later my mothers computer was up and running again. Wow, that's service. I later received a follow up call from Mark explaining what David had done & reassuring us that her computer was free from virus & how to stop them in the future. Again fantastic service. Thanks to Mark & David, will definitely recommend your service to others.

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18/02/2023

I have an old (2008) Acer with Vista that I never had any problems with till it recently suddenly shut down, & on reboot I couldn’t get back into Windows. Nor could I get past a black screen with an installation disk. I had a couple of reasons I was using it, one being to run a you beaut printer (that craps all over the new ones) that won’t run on Win 10, but I did expect I’d have to bite the bullet & ditch both. I had already copied everything I wanted off the laptop but had some new current files from an attached microscope I’d not yet copied over. I spoke with a couple of places that said bring it in & I’ll take a look for $110 per hour but after reading the reviews for Affordable Computer Repairs I thought I’d ring them for advice. Having had considerable experience with computers in my time I had a pretty good idea of what was what. Yep, both laptop & printer are candidates for the bin (⚰️RIP my old faithfuls ????) but Mark gave me options to possibly access the laptop through an external monitor or copy the files I want off the hard drive. It was really nice to get the kind of ‘altruistic’ service of days gone by rather than the ‘bring it in & spend money’ mentality of today. Thanks, Mark. If I have any problems with my current devices I know who I’ll call. ????

Sae Wott

10/02/2023

Mark is totally reliable and upfront. He was quick to respond and answer all my questions. He was very clear and honest about my computer. He was so reasonable in dealing with me and my dud of a computer. I highly recommend him.

Colleen Light

11/11/2022

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